Privacy Policy
Effective Date: September 15, 2026
Last Updated: September 15, 2026
About This Policy
This Privacy Policy explains how information is handled when you visit the WA PREP for Healthy Youth website, contact the WA PREP team, sign up for email updates, or follow links to external services.
WA PREP is administered by the Washington State Department of Health in partnership with the Office of Superintendent of Public Instruction and Cardea Services. Cardea Services supports this website and receives website privacy questions on behalf of WA PREP.
This policy applies to the WA PREP website at waprepforhealthyyouth.org. External websites and services have their own privacy practices.
Information You Provide
Contact Form
When you use the WA PREP contact form, we collect the information you choose to provide, which may include:
• Your first and last name
• Your email address
• Your organization, school, or district
• Your preferred contact method
• Your phone number, when applicable
• The reason or reasons you are contacting WA PREP
• The contents of your message
The form may also record technical information associated with your submission, such as the page you visited, the referring page, and form-security information.
Please do not include student names, health information, survey responses, or other sensitive personal information in your message.
Direct Communications
If you contact WA PREP by email or phone, we may collect your contact information and any other information you provide during that communication.
Email Newsletter
WA PREP newsletter signup links lead to an external form operated by Mailchimp. That form may request:
• Email address
• First and last name
• Organization, school, or district
• Role or title
• State
• Mailing-list preferences
Mailchimp processes this information to manage subscriptions and deliver requested emails. Its signup page may also use Google reCAPTCHA for security.
Training Accounts
WA PREP training links may direct you to the external Cardea Training Center hosted through Matrix LMS. Account creation, course registration, and information submitted through that platform are governed by the privacy terms presented on the training platform.
Information Collected Automatically
When you visit the WA PREP website, our website host and supporting technologies may automatically process limited technical information, including:
• Internet Protocol address
• Browser and device type
• Operating system
• Requested pages and files
• Referring page or website
• Date and time of access
• Website-error and security information
• Cookie and consent preferences
The website also uses remotely hosted services, including Google-hosted web fonts and the UserWay accessibility widget. When these services load, their providers may receive technical information such as an IP address and browser-request information.
Program Evaluation Data
The public WA PREP website does not collect participant survey responses. Survey PDFs available on the website are provided as previews and do not submit information when opened or downloaded.
WA PREP partners may receive organization-specific links for separate program-evaluation surveys. Information collected through those surveys is governed by the instructions, notices, and consent or assent procedures provided with the survey. Please contact WA PREP if you have questions about a specific evaluation or survey process.
How Information May Be Used
Information collected through the website may be used to:
• Review and respond to questions or requests
• Route messages to the appropriate WA PREP team member
• Provide information about partnerships, training, resources, evaluation, or program support
• Deliver newsletters or updates you requested
• Operate, maintain, secure, and troubleshoot the website
• Remember and document cookie preferences
• Improve website content and accessibility
• Comply with applicable legal requirements
How Information May Be Shared
Information may be shared when reasonably necessary with:
• WA PREP staff or program partners who can respond to your request
• Website-hosting, form, email, security, and technical-service providers
• Mailchimp when you choose to subscribe to email communications
• UserWay when its accessibility tools load or are used
• Government authorities or other parties when disclosure is required by law or reasonably necessary to protect legal rights, safety, or website security
Service providers may process information only as needed to provide their services and are governed by their own agreements and privacy practices.
Cookies and Similar Technologies
The WA PREP website uses cookies and similar technologies for essential website functions, form operation, accessibility tools, and remembering consent preferences.
You can review or update available cookie choices by selecting the floating Cookie Preferences button on the website. Browser settings may also allow you to block or delete cookies.
For more information, please review the WA PREP Cookie Policy.
Data Retention
Information may be retained for as long as reasonably necessary to respond to requests, provide services, maintain records, protect website security, and meet legal or contractual requirements.
Retention periods may vary depending on the type of information and the system through which it was collected. External services may apply their own retention practices.
Your Choices
You may:
• Ask to review, correct, or delete personal information you previously submitted through the WA PREP website
• Unsubscribe from marketing or newsletter emails by using the unsubscribe link included in the message
• Review or change available cookie preferences through the Cookie Preferences button
• Adjust cookie controls through your browser settings
• Contact an external service directly regarding information submitted through that service
We may need to verify your identity before completing certain requests. Requests will be reviewed and addressed in accordance with applicable law and operational requirements.
Children’s and Student Privacy
This website is designed primarily for educators, school administrators, youth-serving organizations, parents, caregivers, and other adults interested in comprehensive sexual health education.
WA PREP does not ask children to submit personal information through this website. Visitors should not submit student names, identifiable survey responses, health information, or other sensitive information through the contact form.
If you believe a child or student submitted personal information through the website, please contact WA PREP.
Data Security
WA PREP and its service providers use measures designed to protect information from unauthorized access, loss, misuse, or disclosure. However, no website, email system, or method of online storage can be guaranteed to be completely secure.
Please use care when deciding what information to send electronically.
Third-Party Websites and Resources
The WA PREP website contains links to training platforms, government agencies, educational resources, newsletter services, and other websites operated by third parties.
WA PREP does not control the privacy or security practices of those external websites. Review the privacy policy of any outside service before providing personal information.
Changes to this Policy
This Privacy Policy may be updated when website features, service providers, or legal requirements change. The revised policy will be posted on this page with an updated effective or revision date.
Contact WA PREP
If you have a privacy question or would like to make a request concerning information you submitted through this website, contact:
WA PREP for Healthy Youth
Email: waprep@cardeaservices.org
Phone: (206) 729-4774
Contact Form: https://waprepforhealthyyouth.org/contact-us/
Please do not include sensitive personal, medical, or student information in your initial message.